Republic of North Macedonia
Ministry of Transport and Communications
Recruitment of Individual Consultant
Job Position: Procurement Specialist
General Information: The Ministry of Transport and Communications intends to engage two (2) highly qualified individual consultants to provide services as Procurement Specialists to the Project Implementation Unit (the PIU) for implementation of the two projects financed by a loan from the World Bank, the Trade and Transport Facilitation Project and the Local Roads Connectivity Project (under one name the ,,Project”). The PIU will be established in the premises of the Ministry of Transport and Communications and headed by the Project Director.
Project Background: The Trade and Transport Facilitation Project will include a combination of investments, technical assistance and regulatory and institutional reforms. It will primarily focus on adoption and implementation of a National Single Window (NSW) solution, improvement of the border crossing facilities on the two selected trade corridors BCP at Deve Bair and BCP at Kjafasan, deployment of an Intelligent Transport System (ITS) on the A1 motorway, and technical assistance. The Local Roads Connectivity Project (the LRCP) is envisaged to support the selected Municipalities by investments in reconstruction, rehabilitation and upgrading of local roads/streets that will enhance their mobility, connectivity and road safety. Moreover, the investments may include: sidewalks, bike paths, street lighting, slope and landslide stabilization, junction improvement, pedestrian crossings, water drainage and capacity building of the municipal staff.
Position Objective: To plan, monitor and control all project procurement activities by components, in close cooperation with the Ministry of Transport and Communications and other stakeholder agencies and to ensure that procurement all goods, works, non-consulting and consulting services are carried out in accordance with the applicable Procurement Regulations, projects’ procurement plans and the provisions of the relevant Loan Agreement. In addition, he/she will develop, according to the project cycle and Procurement Plans, the implementation of activities as per contract specifications and in compliance with legal/regulatory framework of the World Bank. Thus, he/she will ensure that the works, goods and services are satisfactorily completed on time and within budget aligned with the contractual requirements.
Tasks and Responsibilities: Manage everyday Projects operations from the legal and procurement aspects; Assist in preparation and provides input on status of projects’ procurement for semi-annual and annual progress reports for submission to the relevant Committees, the Ministry of Transport and Communications and the Government of the Republic of North Macedonia, and/or the World Bank and/or any other donor as well as any other periodic or exceptional report and/or documentation on projects, including procurement activities that may be required by the Ministry of Transport and Communications, and/or the World Bank and/or any other donor; Coordinate any amendments and changes relevant to procurement to the Project Operational Manuals and submit them to the relevant Committees for approval; Support the Project Director, with regard to procurement, to represent the project vis-à-vis Government institutions, local government units, international finance institutions and other multi-lateral and bilateral donors; Based on the work plans, develop annual implementation plans and procurement plans for the Projects and have them approved by the WB; Monitor of the overall projects implementation vis-à-vis procurement; Consolidate requests for procurement of goods, works, technical and consulting (TA) services and reflect them as relevant in the projects’ procurement plans; Prepare, in conjunction with project focal points and teams, procurement documents (e.g., invitations to bid, standard bidding documents, bid clarification and eventual amendments, bid evaluation reports, etc.); Obtain timely WB no-objections for procurement documents; Arrange advertising in the UN Development Business and national newspapers and/or the Public Procurement Bureau’s portal for the procurement of goods, works, non-consulting and consulting (TA) services, required for the projects; Coordinate the procurement process for each contract by guiding, assisting and/or preparing bidding documents as relevant, sending invitations for bids and clarifications to bidding documents; Collaborate and be involved in each step of the procurement/selection process, relevant for the specific contract; Organize and coordinate evaluation process, including to provide guidance to evaluation committees, prepare evaluation reports according to the standard forms of the Bank; Using Bank’s online procurement planning and tracking tools to record all procurement actions under the Projects, including preparing General Procurement Notice (GPN), Specific Procurement Notices (SPN), Procurement Plans including the updates and revisions, preparing relevant procurement documents, and seeking and receiving Bank’s review and no-objection to the above documents and all procurement actions as required; With reference to the above, be the key contact point in STEP (Systemic Tracking of Exchanges in Procurement) and manage all exchanges in procurement between the implementing agency and the Bank. Track progress of procurement activities against the plans set forth in the PIP; highlight variations in progress, record reasons and identify remedial actions; report this to the Project Director on a monthly basis; Prepare and submit for Bank review periodic procurement progress reports, keep list of completed, on-going and planned contracts and keep updated list of contracts subject to the WB post review; Revise the procurement plans in coordination with the PIU Officers, as needed, and submit to WB for no-objection if necessary; Provide assistance during Projects implementation activities with regard to procurement issues; Liaise with World Bank Procurement Specialist assigned to the Projects; Interact with other PIU Officers in order to support overall Projects activities; Any other activities in correlation with the implementation of the Projects. Assist the Project Director in preparing the PIU Reports (quarterly, midterm and completion).
Knowledge, experience, skills and competences:
Educational qualifications of at least a University Degree in Law/Engineering/Architecture/Economics/Procurement (where a university degree has been awarded on completion of a minimum of three years of study in a university or equivalent institution);
Area of professional expertise: Procurement;
Minimum 3 years of professional experience in procurement of goods, works, technical and consulting (TA) services;
Additional qualifications or training: Contract Monitoring;
Excellent knowledge of English language (reading, speaking and writing) and fluency in Macedonian language;
Knowledge of national legislation on public procurement, construction, environment;
Experience with planning and holding procurement process for goods, works, technical and consulting (TA) services;
Computer skills: Word, Excel;
Managerial skills: Self-planning & organizing, problem solving, work under pressure, communication, teamwork, initiative;
Desirable: Experience in Procurement associated with implementation of projects financed by international donors and knowledge of WB procurement policies and procedures (Procurement and Consultant Guidelines and/or Procurement Regulations)
Applications: The candidates should e-mail their Letters of Application, CVs, and Letters of Motivation (all documents in English language) to the following e-mail: firstname.lastname@example.org or to submit them to the archive of the Ministry of Transport and Communications to the following address: str. Dame Gruev No.6 in Skopje. The deadline for submitting the applications is 15 days from the date of publishing. The candidates can find the ToR for the announced job position in the following link
MKD Procurement Specialist TOR MoTC
 Procurement Regulations for IPF Borrowers – Procurement in Investment Project Financing Goods, Works, Non-Consulting and Consulting Services, July 2016, revised November 2017 and August 2018, http://pubdocs.worldbank.org/en/178331533065871195/Procurement-Regulations.pdf