Republic of North Macedonia
Ministry of Transport and Communications
Recruitment of Individual Consultant
Job Position: Financial Management Specialist
General Information: The Ministry of Transport and Communications intends to engage a highly qualified individual consultant to provide services as a Financial Management Specialist to the Project Implementation Unit (PIU) for implementation of the two projects financed by a loan from the World Bank, the Trade and Transport Facilitation Project and the Local Roads Connectivity Project (under one name ,,the Project”). The PIU will be established in the premises of the Ministry of Transport and Communications and headed by the Project Director.
Project Background: The Trade and Transport Facilitation Project will include a combination of investments, technical assistance and regulatory and institutional reforms. It will primarily focus on adoption and implementation of a National Single Window (NSW) solution, improvement of the border crossing facilities on the two selected trade corridors BCP at Deve Bair and BCP at Kjafasan, deployment of an Intelligent Transport System (ITS) on the A1 motorway, and technical assistance. The Local Roads Connectivity Project is envisaged to support the selected Municipalities by investments in reconstruction, rehabilitation and upgrading of local roads/streets that will enhance their mobility, connectivity and road safety. Moreover, the investments may include: sidewalks, bike paths, street lighting, slope and landslide stabilization, junction improvement, pedestrian crossings, water drainage and capacity building of the municipal staff.
Position Objective: The consultant shall interact and liaise with the World Bank, the Ministry of Transport and Communications, the National Bank, other partners, and other agencies. Creativity, initiative, analytical capacity and team work are therefore required to cope with such diverse demands and actors, which makes working experience desirable. The main challenge is to ensure that the Project is completed in acceptable quality of work within the budget allowances and time, so that the objectives of the Project are achieved.
Tasks and Responsibilities: Further develop and operate a financial management system which would include the following aspects: Flow of Funds Process, including policies, procedures and arrangements for receipt of funds from various sources to the Project(s), and flow of funds within the Project(s) to the various implementing entities; Accounting System, that covers Entire Project(s) i.e. all sources of funds for the Projects(s) (e.g.: Government of Macedonia, WB, and other donors); and all utilization of funds. This would include: Chart of Accounts, Financial and Accounting Policies, Design of formats of the various accounting books; Financial and Accounting Procedures. The most important considerations in the various procedures are: (i) a satisfactory system of internal controls: and (b) smooth working/operation of the financial system. These procedures should incorporate standard internal checks/controls such as delegation and separation of duties, authorization of transactions, physical custody of assets, periodic and regular reconciliations, independent verification, in conformity to Project procurement policies and procedures, etc; Preparation of Budgets: The budgeting system should be integrated with the accounting System to enable comparison of actual performance with budgets/targets; Preparation of Financial Forecasts: Financial forecasts should be based on projected work programs and actual performance. Forecasts should include both short-term forecasts (say 2 quarters), and longer-term forecasts over the life of the Project(s); Procurement and Contract Administration Monitoring: Develop and implement a solid system for monitoring of procurement processing of contracts. This system should be linked to the financial accounting system wherever needed; Financial reporting: Preparation of the various periodical financial reports for the Ministry of transport and communications, World Bank and others stakeholders. The financial reports should provide quality and timely information to Project management, implementing entities, and various stakeholders on Project performance. The financial reports should also include all the Project Management Reports (financial statements, output monitoring reports, and procurement management reports); Support the Auditing Arrangements: Safe custody of all financial records for review by Bank Missions and External Auditors; Running of accountancy, preparing and submitting financial statements according the Budget and Budget's Users Accountancy Law of Republic of Macedonia; Assist the Project Director in preparing the PIU Reports (quarterly, midterm and completion).
The financial management system should conform to the relevant polices of the Government of Macedonia and should also conform to the relevant guidelines and operational policies of the World Bank.
Knowledge, experience, skills and competences:
Educational qualifications of at least a University Degree in Economics/Finances/Accounting (where a university degree has been awarded on completion of a minimum of three years of study in a university or equivalent institution);
Area of professional expertise: Accounting/Financial Management;
Minimum 3 years of professional experience in Financial Management;
Additional qualifications or training: Risk Management/Contract Management;
Excellent knowledge of English language (reading, speaking and writing) and fluency in Macedonian language;
Good understanding of national financial management regulations and systems;
Computer skills: Word, Excel;
Managerial skills: Self-planning & organizing, problem solving, work under pressure, communication, teamwork, initiative;
Desirable: Experience in Financial Management of projects financed by international donors or IFIs.
Applications: The candidates should e-mail their Letters of Application, CVs, and Letters of Motivation (all documents in English language) to the following e-mail: email@example.com or to submit them to the archive of the Ministry of Transport and Communications to the following address: str. Dame Gruev No.6 in Skopje. The deadline for submitting the applications is 15 days from the date of publishing. The candidates can find the ToR for the announced job position in the following link
MKD Financial Specialist TOR MoTC